CONTENTS |
Courier Concepts |
Courier Concepts |
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MENUS | The menu headings provide access to all of Courier’s features. |
SHORTCUTS | Many of Courier’s features can be accessed by using short
cuts.
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MAILBOX | Courier organizes information into a "Mailbox". You can have multiple Mailboxes. |
ACCOUNTS | Accounts contain information about an e-mail address. You can have multiple Accounts within a Mailbox. |
MESSAGES | Mail messages can be Sent, Received, Deleted and stored in folders. |
SYSTEM FOLDERS | System folders contain information Courier always needs. They
cannot be created, or deleted. The system folders are:
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CUSTOM FOLDERS | You can create additional folders for saving messages. |
Other Features | Help System, Attachments, Fonts, |
Tips for Using Courier |
Remember to use Help and to right-click an item for a context menu.
MAILBOX | Stores all information related to how you send, receive and manage your e-mail. | |
Create | To start a new mailbox | From the MAILBOX menu select NEW. |
Open | To start using a mailbox | From the MAILBOX menu select OPEN. |
Right-click options | Right-click on the mailbox icon to access additional features. |
ACCOUNTS | Stores all information related to the e-mail addresses within a Mailbox. | |
Add | To add another account to the mailbox. | Right-click the ACCOUNTS folder. Select ADD ACCOUNT. |
Modify | To change an Account | Open the ACCOUNTS folder. Double-click the account name |
Delete | To delete an Account | Open the ACCOUNTS folder. Right-click the account name. Select DELETE. |
Right-click options | Right-click on the ACCOUNTS folder, or an Account name to access additional features. |
ADDRESS BOOK | Organizes e-mail addresses and information. | |
Add new address | Adds another address to the Address Book | Right-click on the ADDRESS
BOOK folder. Select ADD ADDRESS |
Modify address | Change information in the Address Book. | Open the ADDRESS BOOK folder. Double-click on the entry to be changed. |
Favorites | Frequently used addresses can be flagged as "favorites". When Composing a message, right-click on the TO: field to see the favorites list. | Open the ADDRESS BOOK folder. Right-click on the entry. Select FAVORITES |
Bulk Mail | A file containing many e-mail addresses. The file name can be specified in the TO: field of a message. | Expand the ADDRESS BOOK folder
(click on +) Right-click on BULK MAIL folder for options, or Open BULK MAIL folder and right-click on selected entries for options. |
Mail Template | Frequently used setups of messages, including FROM:, TO:, SUBJECT:, Message Body and Attachments can be saved as "Templates". | Expand the ADDRESS BOOK folder
(click on +) Right-click on MAIL TEMPLATE folder for options, or Open MAIL TEMPLATE folder and right-click on selected entries for options. |
Groups | A logical grouping of addresses that can be specified in the TO: field of a message | Expand the ADDRESS BOOK folder
(click on +) Right-click on ADDRESS BOOK folder for options, or Open a Group folder and right-click on the group name, or on a selected entry for additional options. |
AUTO RESPONSE | Automatically send a response to an incoming message. | |
Create | To create an Auto-response. | Right-click on the
AUTO-RESPONSE folder. Select COMPOSE. |
Modify | To change an Auto-response. | Open the AUTO-RESPONSE folder. Double-click on the auto-response name. |
Using Auto-response | To activate an Auto-response. | Open the ACCOUNTS folder. Right-click on the account name. Select the "Enable Auto-Response" option and choose the appropriate AUTO-RESPONSE entry. |
Right-click options: | Right-click on the AUTO-RESPONSE folder, or an Auto-response name to access additional features. |
FILTERS | Filters route incoming mail to other people, or to specific folders. | |
Create | To create a new filter. | Right-click the FILTER folder. Select NEW DEFINITION. |
Modify | To change a filter | Open the FILTER folder. Double-click on a selected filter name. |
Using Filters | To activate a filter. | Open the ACCOUNTS folder. Right-click on the account name. Select the "Enable Filter" option and choose the appropriate FILTER entry. |
Right-click options | Right-click on the FILTER folder, or a Filter name to access additional features. |
Sending a Message | Messages can
be sent by: Composing a new message, Sending a Reply, Forwarding, or Redirecting a message. |
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Composing a Message | On the Tool Bar click the Pencil icon. | To send, click the Send icon on the tool bar. |
Reply, Forward and Redirect | Reply sends a response back to
the originator. Forward sends a copy of the message to someone else. Redirect reroutes the message to another person. |
Open the folder which contains
the message. Click the message. From the tool bar, select Reply, Forward, or Redirect. When ready, click Send on the tool bar. |
Sent Mail folder | Messages that have been sent are placed in the SENT MAIL folder. | . |
RECEIVING MAIL | Messages are received when a "Check Mail" operation is performed. | Check mail is done either manually, or automatically. |
Receive Mail Folder | Normally, incoming mail is placed in this system folder. | |
Mail Received through Filters | When specified by a filter, incoming mail is handled according to the filter definition. | See FILTERS |
Reading Received Mail | Mail can be read in the preview window, or when opened. | |
Preview mode | Text of the message appears in the preview panel. | Open the folder containing a message then left-click the message. |
Open mode | Text of the message appears in a message window. | Open the folder containing a message then double-click the message. |
SIGNATURES | Signatures are short statements appended to the end of every message sent from the selected account. | |
Create | To create a Signature. | Right-click on the SIGNATURES
folder. Select COMPOSE |
Modify | To change a Signature. | Open the SIGNATURES folder. Double-click on the signature name. |
Using Signatures | To cause a Signature to be sent with your messages. | Open the ACCOUNTS folder. Double-click on an account. Select the SIGNATURE tab. Select the desired signature. Check the "Attach signature to outgoing mail" box. |
Right Click Options | Right-click on the SIGNATURE folder or a Signature name to access additional features. |
Searching for Messages | Search locates messages and presents them in the Search Results folder. | |
Performing a search | Uses the search criteria to locate matching messages. | Right-click on the Mailbox or a folder name. |
Search Results | Displays the matching messages in a folder view. | Message actions such as Reply, Forward, and Delete may be done on messages in the Search Results folder. |
WASTEBASKET | When messages are deleted they can be stored in the wastebasket. Messages can also be sent to the wastebasket by filters. | |
Viewing messages in the wastebasket | To see a message in the wastebasket | Open the WASTEBASKET folder. Select the message. |
Sending messages from the Wastebasket | To send a message which is in the wastebasket | Open the WASTEBASKET Double-click on the message. Modify the message as desired. Click SEND on the tool bar. |
Empty the Wastebasket | To empty the wastebasket | Click on the "empty wastebasket" icon in the tool bar. |
Right Click Options | Right-click on the WASTEBASKET folder or a message to access additional features. |
CUSTOM FOLDERS | User made folders for storing messages | |
Creating a custom folder | Custom folders may be created under the RECEIVE MAIL, SENT MAIL and MAILBOX system folders | Right-click on the RECEIVE
MAIL, SENT MAIL or MAILBOX folder. Select NEW FOLDER. Custom Sub-folders can be created by right-clicking on a higher level custom folder. |
Moving messages between folders. | Messages can be moved between folders using the drag and drop method. | Open the folder which contains
the message. Select the message and hold the right mouse button down. Drag the mouse pointer over on top of the new folder. Release the mouse button. |
Right click options | Right-click on the folder name or message name to access additional features. |
DELETE Options | Messages can be deleted from folders, from your computer, and/or from the mail server. | |
Normal Delete | Deletes messages according to the options set in the MAILBOX Properties WASTEBASKET tab. | Open the folder. Select the message to be deleted. Click the red ‘X’ |
Delete Options | Various delete options are provided for special handling. Look in the "HELP" system for more information. | Open the folder containing the
message. Right-click on the message. Select the delete option. |
ATTACHMENTS | Files can be sent with an e-mail message as an Attachment. | |
Send an Attachment | Attach a file to a message. | In the COMPOSE mode. Click the ADD ATTACHMENT icon on the tool bar. Identify the desired attachment. |
Receive an Attachment | View or save a file attached to a received message. | Open the message. Right-click the attachment. View or Save the attachment. |
FONTS | You can change the way information appears on the screen. | |
Temporarily change the Compose or Preview Font | To temporarily change the Compose or Preview font. | In Compose or PREVIEW modes,
pull down the WINDOW menu. Select the font change command. |
Permanently change Compose or Preview Font | To permanently change the Compose or Preview font | In Compose view mode, pull
down the WINDOW menu. Select CHANGE DEFAULT FONT. |
HELP SYSTEM | An extensive Help on-line system is provided within Courier. | |
Courier Guide | A complete topic based help guide book. | Pull down the HELP menu. Select Courier GUIDE |
What is this pointer | Using the pointer provides information about a specific feature. | Click on the
"What-is-this" pointer icon in the tool bar. Click on an item to view it's help information. |
Courier Quick Reference | A hyperlink document with information about using Courier features. | Go to Windows Start/Programs/Courier program group and select Quick Reference. |
SPELL CHECK | To check spelling in a message | |
Complete Messages | Checks messages in Compose mode | Click the "spell check" icon in the tool bar |
Selected part of a message | Highlight part of a message | Click the "spell check" icon in the tool bar. |
"Always use spell check" option | To automatically check spelling before sending a message. | Open the ACCOUNTS folder. Double-click an account. Select the OUTGOING MAIL tab. Check the option box. |
Custom Dictionaries | To create a dictionary of special use words. | Right-click on the MAILBOX
folder. Select PROPERTIES. Select the SPELL CHECK tab. Select ADD. |
Courier Hot Keys A hot key is a key or sequence of keys that
activates a feature when pressed |
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Key | Message Compose/View | Main View |
F1 | Help | Help |
F2 | Address Book | Rename Selection |
F3 | Find Next | Find Next |
F4 | Send Pending Mail | |
F5 | Check Mail | |
F6 | Check All Accounts | |
F7 | Spell Check | |
F8 | Toggle Online/Offline | |
F9 | LDAP Search | LDAP Search |
F12 | Lock/Unlock Mailbox | |
Alt+A | Maximize Preview (Toggle) | |
Alt+C | View Short Header | |
Alt+D | Forward Message | Forward Selection |
Alt+E | <Edit> menu | <Edit> menu |
Alt+F | <File> menu | |
Alt+H | <Help> menu | <Help> menu |
Alt+L | Reply-to-All | Reply-to-All Selection |
Alt+M | <Format> menu | <Mailbox> menu |
Alt+P | <PGP> menu | <PGP> menu |
Alt+R | Reply | Reply to Selection |
Alt+S | <Messages> menu | |
Alt+T | Redirect | Redirect Selection |
Alt+V | View Full Header | View Full Header |
Alt+W | <Window> menu | <Window> menu |
Alt+Z | Minimize Preview Box (Toggle) | |
Alt+F4 | Close Message | Exit Courier |
Alt+Del | Delete Message | |
Ctrl+1 | Return Receipt | Sort summary list column 1 |
Ctrl+2 | Read Receipt | Sort summary list column 2 |
Ctrl+3 to 0 | Sort summary list columns 3 to 10 | |
Ctrl+- (minus) | Toggle sort direction | |
Ctrl+A | Select All | |
Ctrl+C | Copy | Copy |
Ctrl+D | Send message | Send selection |
Ctrl+E | Toggle send immdediately | Reset new messages |
Ctrl+F | Find | Find |
Ctrl+G | Categorize in POPFile | |
Ctrl+H | Replace | Search messages in folder |
Ctrl+I | Italic | |
Ctrl+K | Keep a Copy | Search all messages in mailbox |
Ctrl+L | Blind send | Search again |
Ctrl+M | Compose a message | |
Ctrl+N | Attach | New mailbox |
Ctrl+O | Show new messages | |
Ctrl+P | ||
Ctrl+R | Mark Read | |
Ctrl+S | Save | Compose signature |
Ctrl+T | Move to folder | Move to folder |
Ctrl+U | Underline | Mark Unread |
Ctrl+V | Paste | |
Ctrl+W | Toggle HTML On/Off | Toggle HTML On/Off |
Ctrl+X | Cut | |
Ctrl+Y | Duplicate message | |
Ctrl+Z | Undo | |
Ctrl+F4 | Close Message | |
Ctrl+Reply | Reply to message quoting only selected text. (Does not work with in HTML view) | |
Ctrl+Page Up | Next Message | Next Message |
Ctrl+Page Down | Previous Message | Previous Message |
Ctrl+Tab | Go to Attachment list | |
Ctrl+Insert | Copy | |
Ctrl+Alt+Shift+S | Display statistics in Preview Pane | |
ESC | Close Message | |
Shift+Delete | Discard Message | |
Shift+F1 | 'What's This?' Help | |
Shift+F2 | Update external address book | Update external address book |
Shift+F3 | View HTML source | View HTML source |
Shift+{Reply} | Reply and Insert header | Reply and Insert header |
Shift+{Forward} | Forward and Insert header | Forward and Insert header |
Shift+{Redirect} | Redirect and Insert header | Redirect and Insert header |
Windows System Hot Keys |
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Ctrl+A | Select All |
Ctrl+C | Copy |
Ctrl+D | Send Selection |
Ctrl+F | Find |
Ctrl+P | |
Ctrl+S | Save Message |
Ctrl+V | Paste |
Ctrl+X | Cut |
Ctrl+Y | Duplicate |
Ctrl+Z | Undo |
F1 | Help |
F3 | Find Next |
Alt+F4 | Exit from Program |
Alt+Backspace | Undo (Compose View) |
Ctrl+Insert | Copy (Compose View) |
Shift+Delete | Cut (Compose View) |
Shift+Insert | Paste (Compose View) |
Feature | Description |
HTML Messages | Compose and view messages formatted using HTML.
REQUIREMENTS
During HTML compose, a tool bar is available at the top of the message body for inserting and controlling HTML tags. Signatures and Templates may be composed using HTML formatting. An HTML signature will be sent as plain text if sent with a plain text message. SETUP Default font: Same as setting fonts for character sets in the Mailbox|Properties|Character Sets tab. when the default character set is "Auto", HTML messages assume the use of "printed quotable" characters and will default to ISO-8859-1. Go to the bottom section of the Character Set tab, select the ISO-8859-1 font from the drop-down box, and then change it to the desired the font. Default colors: See the Rich Text (HTML) Colors section of the Mailbox | Properties | Advanced Setting tab, Display Properties button. |
HTML & Security | HTML email messages can contain embedded scripts with malicious code, or links to graphic files on the internet that confirm that SPAM email sent to your address has been received and viewed. The safest setting for email is to view messages in Plain Text mode. Courier can be configured to view all mail in Plain Text mode by default (you can always switch to HTML mode for a particular message by clicking on the HTML toolbar button or using the Ctrl-W hot key combination). Courier can also customize your HTML security settings to provide some protection against these types of messages.
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Address Auto-complete | Start typing an address in the To, Copy and
BCC fields. As you type Courier completes the address from the address book by
matching to the Alias or E-Mail address field.
When the desired address is completed, press the comma, semi-colon button, or right arrow to enter another address or press Tab to move to the next field. |
Show New Messages | The "Show New Messages" feature
quickly lists in the Search Folder all newly received messages. This is especially
useful when incoming filters distribute incoming messages to many folders.
This feature provides efficient access and processing of messages that have been received and distributed to multiple folders without having to switch between folders. With the Toolbar button, this is a one-click operation. Courier lets you perform any operation on a message displayed in the Search Results folder. By "working" your new messages and refreshing by reshowing the remaining new messages, it is possible to process your incoming mail without switching to each folder receiving a message. "Reset New Messages" clears the new message status from all messages in the new message list.
Newly received messages are messages that have been received since the last time "Reset new messages" was done. Marking a new message "Read" automatically removes it from the new message list. |
vCards | vCards are the e-mail equivalent of a business
card. By sending your vCard with messages, the recipients receive your address book
data and can easily add it to their address books. One address book entry is
identified as the vCard for each Account and can optionally be sent whenever you send a
message from the account. Any address entry (or selected block) may be sent as a
vCard by dragging the entry into a message from the address book list. SETUP Add an address book entry to be used as the vCard for an account. Right-click the vCard address book entry and highlight "Set as vCard". A list of accounts will display. Select the account that will use the address entry for its default vCard. Use Account | Properties | Outgoing Mail tab to set the option to automatically include the vCard on each outgoing message sent from the account. SENDING a vCARD Compose a new message. Check the "Send vCard" checkbox at the bottom of the compose window. When the message is sent to the Internet, Courier will attach the vCard for the sending account. If the checkbox is gray, a vCard has not been associated with the sending account. RECEIVING a vCARD vCards are received as attachments to messages with a "vcf" file name extension. Messages containing vCards are identified in the summary list by a "rolodex card" icon in the attachment column. To access the vCard, open the message in a message view window, and right-click the vCard. The right-click menu contains actions for viewing the vCard, saving it as an address book entry, and other actions. |
LDAP Directory Search | Performs e-mail address searches on LDAP*
servers.
Select a server, enter your search criteria and press the Search button. Matches will be displayed in the lower panel. Several public anonymous LDAP servers are pre-configured. From the LDAP search results list you can:
* LDAP is an acronym for Lightweight Directory Access Protocol. |
"JunkYard" Spam Control facility | Lets you dispose of unsolicited or unimportant
mail by sending it to the JunkYard. The JunkYard is a special filter that will dispose of
future similar messages. To send a message to the JunkYard:
When you add a message to the JunkYard, a filter rule is created based on the JunkYard filter's default rule. Subsequent incoming messages that match the rule will be filtered according to the rule. You can optionally change the matching criteria and actions as a message is sent to the JunkYard. The JunkYard filter and its rules can be customized by changing them just as you would change any other filter. It is possible to have some Junk treated differently than other Junk (For example, Offensive mail Discarded and other mail of mild interest put in a folder for reading later). SETUP: The first time you choose to send a message to the JunkYard, you will receive a window explaining that your JunkYard has not been setup with an option to automatically setup the JunkYard . Answering "Yes" causes Courier to:
Hint: To avoid discarding important messages, it is advisable to have the default rule sort your junk e-mail to a folder where you can review it. Once you are sure a rule is only selecting junk, you can then modify the rule to Discard the messages. Remember, the JunkYard filter is a filter just like any other and can be changed to fit your specific needs using the full range of filter capabilities. |
Configurable main window layout | Controls the arrangement and content of the
main window panels.
Select a window layout, then select what information will be shown in each panel of the window. |
Configurable/Dockable Toolbars | Adds, removes or moves the tool bar buttons.
There are two toolbars that are configured separately: one for the main window and the other for the message view/compose windows. Docking: The two toolbars are Dockable meaning they can be moved to the top, bottom, left or right of the window or displayed in a separate child window.
To move a toolbar within the window, left-click within the toolbar margins or a separator and drag the toolbar. When the move box border becomes thin, release the mouse and the toolbar will snap into place along the closest side. Releasing the mouse while the border is thick, places the toolbar in a child window that may then be moved anywhere on the Desktop. |
Received Message Edit | Allows you to modify the subject and body of a
received message.
May be used to insert notes and reminders into a received message or to change the subject for filtering and sorting. |
Folder Filtering | Applies a filter to selected message(s) or a
folder.
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Add message to filter | To add a rule to a filter based on a selected
message:
The filter rule definition window is displayed. Make the following selections and press OK. The rule is added to the filter and the message is filtered.
Note that the criteria boxes have pull-down choices. Selecting a choice from the pull-down copies the fields content into the criteria box. For example, selecting the "From" field in the pull-down will insert the sender's e-mail address. |
Color Markers | Color Markers are a feature that allows certain messages and folders to have different display fonts applied to them in the summary window or folder list to aid in organization of your mailbox. To create Color Markers that can be applied to messages or folders:
To apply a Color Marker to a message:
To apply a Color Marker to a folder:
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Mailbox Backup | Creates a copy of the Courier mailbox file on
any local or network neighborhood path.
The automatic backup occurs every n times the mailbox is closed. A value of 0 turns automatic backup off. Manually backup by using the "Mailbox | Backup mailbox and Exit" pull-down menu. Note that Courier maintains all messages, setup information, address book and other related data in one file. Courier's unique approach to e-mail data storage results in very easy backup and restore and has a side benefit of mailbox mobility. Courier Mailboxes (files) may be copied using any copy utility or command and may be opened from any location. Mailboxes may be stored on a removable disk and used in different systems (i.e. Home, Field and Office). RESTORING A MAILBOX BACKUP Place the backup copy of the mailbox (one file) in the desired directory and open it. |
Message Follow-up | Marks messages for follow-up with low, medium
or high priority by:
A follow-up flag will appear on the message in the Follow-up column of all message summary lists. Hints: Use the Message Search to view all messages marked for follow-up. Note that you can perform any actions (such as sort, reply, print, delete, etc.) on messages in the search results folder that you can perform from the folder where they reside. You can easily mark a message for follow-up and file it in any folder without worrying about finding it later. Just do a quick search and it will be in front of you. For quick and easy use, add the Follow-up tool bar buttons to your toolbar. |
Message Archive | Writes messages to a text file on any local or
network neighborhood path by:
If you are archiving selected messages, use the file browser to locate or create the archive file. If you are archiving messages from the mailbox or a folder, the archive window displays the path of the messages that will be archived along with options to:
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Message Import | Imports messages into a Courier mailbox. Useful
for archiving messages into an "Archive" mailbox where they are readily
accessible using Courier and also for converting messages from Eudora, Outlook and Netscape. Imports the Courier
Archive format and Eudora, Outlook and Netscape messages.
Note that using Courier's message archive and import features provides the ability to copy/move messages from one mailbox to another. This is especially useful when archiving messages. Using archival mailboxes makes your archived messages readily accessible using Courier's powerful message management and search features. Archival mailboxes also use the same backup and restore available to your production mailboxes. |
Signature Insert | Inserts the selected signature into the body of a message at
the cursor. Place the cursor where the signature is to be inserted:
The selected signature is copied into the message at the cursor. If a signature was selected to be appended to the message, it is cancelled. |
Message Templates | Mail templates assist you with routine mailings. They are
pre-composed messages that can be used as new messages. Templates may contain header
information, body information and control flags for items such as Return Receipt, Attach
signature, send vCard, etc. STARTING A NEW MESSAGE FROM A TEMPLATE
INSERTING A TEMPLATE INTO AN EXISTING MESSAGE Inserts the selected template body into the body of a message at the cursor. Place the cursor where the template body is to be inserted:
The selected template is copied into the message at the cursor. |
International Character set support | Lets you associate a display font for messages
depending on the international character set of the message. Courier has two independent
font associations for each character set:
Compose and View: Mailbox | Properties | Character Sets tab
When you are composing or viewing a message, you can change the character set or the font associated with the character set. When in the message Compose/View window:
Preview: The preview panel displays each message using a font you select for each character set. This is different from the Compose/View character set/font association.
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Eudora message and folder import | Imports Eudora folders and messages into your
Courier mailbox.
Courier searches for your Eudora directory. If it is not found, you must browse to the directory containing the Eudora folder and message files. You will need to select a Courier account to import the messages. The import will copy your Eudora folder and messages into the Courier mailbox. After the import, you can use Courier's folder and message drag-and-drop and Courier's message and folder filtering to organize your Eudora mail in your Courier mailbox. |
Netscape message import | Imports Netscape messages into your Courier mailbox.
You will need to perform this operation for each Netscape
message file you need to import. Message files can usually be found in the You will need to select a Courier account to import the messages as well as a folder to place the messages in. The import will copy your Netscape messages into the Courier mailbox. After the import, you can use Courier's folder and message drag-and-drop and Courier's message and folder filtering to organize your Netscape mail in your Courier mailbox. |
Outlook message import | Imports Outlook or Outlook Express messages into your Courier mailbox.
You will first need to convert your messages to a .eml file format The easiest method to convert a large number of messages is as follows:
You can also save messages individually for importing, or forward messages via e-mail to Courier for importing. You will need to select a Courier account to import the messages as well as a folder to place the messages in. The import will copy your Outlook messages into the Courier mailbox. After the import, you can use Courier's folder and message drag-and-drop and Courier's message and folder filtering to organize your Outlook mail in your Courier mailbox. |
APOP Authenticated POP login | Authenticated POP login enables encrypted password login to your POP3 server. Your POP3 server must support this or you will receive an error. |
SMTP Authenticated logn | Authenticated SMTP login enables encrypted password login to your SMTP server. Your SMTP server must support this or you will receive an error. |
Courier 3.5 Highlights |
Courier Version 3.5 is a significant release containing many new features and enhancements.
New: "Color Markers". Color Markers can be applied like labels to certain messages, or to a folder in the folder tree pane. Up to 64 unique font & background colors can be defined. Markers can be assigned to messages or folders manually, and filters can apply markers to messages automatically. Summary window can sort messages by Marker setting.
New: Display Mode Switching Easily switch between Plain Text and HTML display modes from an open message or in the preview pane.
New: Enhanced Plain Text Display. Plain Text viewing functionality for HTML messages with no text portion.
New: HTML "Tag Stripping". Option to strip HTML, saving only a text version of the message and deleting the HTML portion.
New: Verify Sender's Address.New filter option to verify message sender's address appears in address book (a.k.a. "White List" functionality).
New: Customizable HTML Security Settings. Customizable security settings for viewing HTML mail, such as disabling Active X, executable scripts, and automatic downloading of linked images in messages.
New: Sequential Reply Numbering. Optional sequential numbering of replies in a thread (inserting [1], [2] etc. alongside the RE: portion of the subject).
New: Timed Auto Save. Timed "Auto Save" of message compositions.
Other Courier Features.
HTML Support. View and Compose Web formatted e-mail.
Address Auto-Complete (Type-ahead). Start typing an address in the To, Copy and BCC fields and as you type Courier completes the address from the address book by matching to the Alias field.
New Message Search. The "Show New Messages" feature quickly lists in the Search Folder all newly received messages. Especially useful when incoming filters distribute incoming messages to many folders. "Reset New Messages" clears the new message status from all messages in the new message list. Newly received messages are messages that have been received since the last time "Reset new messages" was done. Marking a new message "Read" automatically removes it from the new message list. This feature provides efficient access and processing of messages that have been received and distributed to multiple folders without having to switch between folders. With the Toolbar button, this is a one-click operation.
Filter Distribution List. After each mail check, the details window contains a list of folders receiving messages along with a count of messages moved to each folder. This can be easily accessed by using the Up arrow on the details box in the main view.
V-cards. Receives and sends V-card attachments for the exchange of address book information. May be configured to send a default V-card on each new message. Received V-cards are easily added to the address book. Easily attached to a message using drag-and-drop from the address book.
Message Templates. Templates can be used in the same manner as "Stationery" or "Boilerplate" messages in other e-mail programs. The Select Template toolbar button provides easy access to the templates. Template body text can be inserted into the body of any message at any position.
Archive Import. Imports archive files into a Courier mailbox. Exporting and importing to a Courier archive preserves the folder tree and all message attributes. Optionally imports to a single folder or recreates the archived folder tree.
Message Import. Imports messages into a Courier mailbox. Useful for archiving messages into an "Archive" mailbox where they are readily accessible using Courier and also for converting messages from Eudora. Imports the Courier Archive format and Eudora messages.
Edit Received messages. Received messages may be changed. Useful for making notes about the message and recording an action for follow-up messages, or deleting received attachments from the mailbox. To use, open a received message in the Message View window and select Edit message (Pull-down or Toolbar).
Multiple Language Spell Check. You can change dictionaries during spell check. When a spelling error is encountered due to text in another language, change the dictionary to continue checking in the new language. This is useful in message that contain text in multiple languages.
PGP Plug-in. Courier contains a PGP plug-in. When PGP is installed, the PGP plug-in allows the encryption and decryption of messages using PGP. To encrypt a message, select the encrypt tool bar button in the Compose view. When the message is sent the PGP key window will appear and the message will be encrypted before it is sent. When a PGP encrypted message is received, select the Decrypt tool bar button in the main view or the Message View. The PGP key window will ask for your private key and decrypt the message.
Keyboard Accessibility. All functions are mapped to the keyboard for increased accessibility.
TAPI support. To dial a telephone number from the Preview or Message View windows, select the number, right-click and choose dial. You may also dial numbers from the address book by right-clickin g on the address book entry and selecting dial. Requires a TAPI provider (Windows Telephony is a TAPI provider).
Search
Refine Search. "Refine Search" in the search results folder allows you to search the results of a previous search. Access by selecting the Search results folder and Pull-down Messages Refine Search or right-click Refine Search.
Delete Prompt. Courier displays a delete prompt when deleting or discarding from the Search Results folder. This prompt may be turned off in the Mailbox Properties Wastebasket tab.
Show References. "Show References" in the Messages (pull-down and right-click) menu displays all messages referenced by the selected message and all messages referencing the selected message. Referencing is done using the Message-ID and References fields in the message header.
Attachments
Attachment Rename and Delete. Attachments can be renamed and deleted.
Linked Attachments. When attached files are sent, the user can select to "Link" the attachment. Courier will remember the location of the file instead of keeping a copy of the file. If the file is changed and the message is sent again, the updated file is attached. Conversely, embedded attachments keep a copy of the attached file with the message so that changes to the file do not affect the attachment. The default attachment method is selected in the Mailbox/Properties/Attachments tab. The default may be overridden when a file is attached manually using the pull-down menu or tool bar. Note that embedded attachments increase the size of the mailbox file.
Attachment Properties. An attachment's properties can be viewed by right-click on the attachment name and selecting "Properties". The properties are Type, Encoding Type, Content Type, Content Disposition and location. The location may be Embedded (Resides in the Courier mailbox) or Linked (A file on disk with a full pathname).
Attachment Associations. All Windows programs and actions that are associated with a particular file type are available in the top group of the file name right-click menu in the attachment list of the Message View window.
Display
System Folder. The "Use system folder in folder list" option moves the Accounts, Auto-response, Filter and Signature folders under a single folder. When selected, the mailbox must be reopened before the folder tree changes. Go to the Mailbox/Properties/Advanced Setting tab and click the "Display Properties" button.
Key Status. The compose view displays the Num Lock, Caps Lock and Insert key status in the lower right.
Follow-up Trackers. When active, the folder icons contain a small flag for folders that contain messages marked for follow-up. The flag is white if the message is in a sub-folder. Display of the follow-up trackers is optional and can be set in the mailbox properties. Folders Follow-up messages can be easily located using the follow-up trackers and by using the Search. Go to the Mailbox/Properties/Advanced Setting tab and click the "Display Properties" button.
Date/Time display. All date/time processing includes the time zone. A time zone column is included in the summary display. The user may choose which message time is displayed: either the time the message was sent (Stamped by the sending client) or when the message was received at the mail server (Stamped by the receiving mail server). Go to the Mailbox/Properties/Advanced Setting tab and click the "Display Properties" button.
Short Time Zone option. The Time Zone display format can be set to full (Example: -0500) or abbreviated (Example: -05) for reducing the width of the column. Go to the Mailbox/Properties/Advanced Setting tab and click the "Display Properties" button.
Wastebasket Local Delete Subfolder. The local delete subfolders corresponding to each account that existed in previous versions have been consolidated into one folder. Now all locally deleted message headers go directly into the Wastebasket/Local Delete folder until the messages are deleted from the server. The account column indicates to which account a message is associated.
Caveats and Known Problems
Courier E-mail Quick Reference
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